Mid Essex Model Railway Club Rules

This is the current set of club rules as accepted by the A.G.M. on the 27th February 2003. The change from the previously published set of rules is the addition of section 3(e).

  1. The Club shall be known as the MID ESSEX MODEL RAILWAY CLUB.
  2. Its purposes shall be as follows:
    1. To promote the hobby of modelling in general.
    2. To further the study of local, National and International Railway history.
    3. To study past and current Railway technology.
    4. To provide a meeting place for the furtherance of the above aims.
    5. To construct and display Railway models and artefacts for public exhibition and otherwise.
  3. Membership shall be open to any person and;
    1. Annual subscriptions shall be payable, as notified and agreed at the Annual General Meeting.
    2. The financial year shall run from 1st January to 31st December.
    3. Annual memberships shall consist of three grades: Full, Junior/OAP and Associate.
    4. Additional temporary memberships shall be available for visitors, at rates to be notified and agreed at the Annual General Meeting.
    5. Membership of the Club at any level and renewal of such membership shall be at the discretion of the whole Committee of the Club.
  4. Finances:
    1. All monies raised from subscriptions, exhibitions and donations, together with any other income, shall be used in the first instance for the repair and maintenance of, and other liabilities relating to, the Club premises, secondly for the acquisition of materials and equipment for the construction and display of model railways. Pending such use, all monies shall be held in an account bearing the name of the Club.
    2. All financial transactions and orders to be authorised by any two of the three following officers. : - Chairman, Treasurer, Secretary.
  5. The Club's officers shall consist of the following :­ Three elected officers, namely a Chairman, Secretary and Treasurer, who in turn shall be entitled to co-opt any other members for any other purpose; any Full member shall be entitled to stand for election at the Annual General Meeting, provided that they are fully paid-up. No officers or other members of the Club shall be entitled to any remuneration for carrying out their elected duties.
  6. The Club Secretary shall act as agent on behalf of the Club in its dealings with statutory bodies and other organisations.
  7. Meetings :­
    1. An Annual General Meeting shall be held once a year, as soon as is practicable after the end of the financial year.
    2. The Club's accounts shall be presented to and approved by the membership present at such Annual General Meeting, following auditing by appropriate persons.
  8. Dissolution of the Club:
    1. Dissolution of the Club may be undertaken upon the resolution of at least two-thirds of the fully paid-up Full, Junior and OAP members present, or entitled to vote by proxy, at an Extraordinary General Meeting, requested by written notice to the Secretary of the Club. Such an E.G.M. shall be called only by at least 21 days notice in writing from the Secretary, or other Club Officer to all such members, who shall be entitled to appoint the Chairperson or any other member to vote on their behalf.
    2. In the event of such dissolution, any Club assets remaining after payment of all outstanding liabilities shall be distributed equally amongst all the fully paid-up Full, Junior and OAP members of the Club.
    3. Such an E.G.M. shall appoint two 'Trustees' to oversee the dissolution of the Club and the distribution of any remaining assets. The two Trustees should be the Secretary and one other Full member. The other member to be nominated by at least a simple majority of those present, or entitled to vote by proxy.
  9. Any proposals for amendments to the above rules shall be put to the members at the Annual General Meeting following reasonable prior written notice to the Secretary, and shall take effect if approved by at least two-thirds of those fully paid-up Full, Junior and OAP members present, or voting by proxy.

Agreed as of A.G.M. February 1994.
Signed:- David Zelly