When EPD undertakes to carry out consultancy or training, these conditions will be included within the agreement between EPD and the Client Company.

1. The Client Company accepts the obligation, that in addition to the agreed fee, to meet all expenses including:

• Return travel by car at the current rate including any local mileage incurred by the EPD consultant travelling to and from the venue; or first class rail travel, plus relevant taxi fares; or air travel for consultancy or training in Scotland, the North-East or overseas.

• The provision of all meals consumed at normal times by the EPD consultant when travelling to or from the venue, or whilst at such a venue.

• The securing of hotel accommodation for the EPD consultant and the settling of the account direct with the hotel.   Except that any items of personal spend, including telephone calls and drinks, will be paid personally by the EPD consultant.  Hotel accommodation for the night before, mid-consultancy or training nights and final nights are usually necessary.

• The provision of any equipment which may be required at the venue which could include OHP, screen; overhead slide projector; flip-board; flip-charts; CCTV; et al.

• The cost of providing any video that may be required at the venue.

• If the EPD consultant travels by train or air, the cost of sending in advance and return, by Securicor delivery, any documentation or materials that the EPD consultant is asked or expected to provide whilst at the venue.

• The recovery of any cost involved in securing any particular documentation or course materials beyond that which it is normal practice of EPD to include in its fee.  Such materials may include direct copy sets, acetates, bought in publications, et al.

2. EPD reserves the right to substitute for any nominated consultant if that consultant should not be available for whatever reason.  In extreme cases, such as accident or sudden illness, if the nominated or substitute consultant is not available, EPD reserves the right to re-schedule the consultancy or training activity to a time convenient for the Client, without loss or cost to EPD.

3. Should a Client cancel or postpone a consultancy or training commitment less than 30 days before it is to commence the full fee remains payable unless EPD is able to secure a substitute consultancy or training commitment for that same period for the nominated EPD consultant.

4. Terms for payment: EPD will invoice Clients for fees and expenses at the conclusion of each consultancy or training activity, except that when the consultancy or training activity extends beyond the end of the calendar month, Clients will be invoiced monthly for the fees and expenses which are attributable to the work carried out in that month.  All accounts are payable within 30 days of the date of the invoice.

5. No part of publications or documents published by EPD may be reproduced, stored in a retrieval system or transmitted in any form or by any means electronic, mechanical, recording or otherwise without the prior permission by EPD.  Nor may publications or documents published by EPD, by trade or otherwise, be lent, resold, hired or otherwise circulated without prior permission of EPD. All rights reserved.  Copyright © EPD 1990 and ongoing.  Publications and documents issued by EPD may only be used by the Client for the specific Business Unit specified in the contract documents.  The Client may not use the publications or documents for other Business Units within or without its organization without prior permission of EPD.

6. Whilst every effort is made to ensure that advice given by an EPD consultant is correct no responsibility can be accepted by EPD or any of its consultants or agents for loss or cost however incurred by a Client taking EPD advice.  It is the Client’s responsibility to ensure they satisfy themselves that any course of action taken as a result of EPD advice is in their best interest, legal or otherwise.