(Ratified at the Inaugural General Meeting, 2004)
1. The name of the club is the 100 Marathon Club
2. The aims of the Club are:
2.1 To provide a focal point for runners in the United Kingdom and Ireland who have completed 100 or more races of
marathon distance or longer.2.2 To maintain a database of marathon statistics relating to members’ achievements.
2.3 To promote and organise various marathon challenges for members.
2.4 To assist members to enter races of marathon distance and longer, individually and collectively.
2.5 To share knowledge and experience and encourage newcomers to the sport of marathon running.
2.6 To assist the organisers of road marathons in the British Isles by providing constructive feedback.
2.7 To promote road marathons in the British Isles.
3. The Club shall be affiliated to the South of England Athletics Association (SEAA).
4. Membership
4.1 Membership of the Club is confined to amateurs as defined by UK:Athletics.
4.2 Full membership of the Club is open to all runners who have completed 100 or more races of marathon distance or longer as defined in 13 below. The marathon statistics of overseas full members shall be shown separately.
4.3 Associate membership of the Club is open to all runners who have completed 50 or more races of marathon distance or longer as defined in 13 below. Associate members shall not have the right to wear club kit.
4.4 All members will be subject to the regulations of the constitution and by joining the Club will be deemed to have accepted those regulations and codes of conduct the Club has adopted.
5. The Club will be managed by a Committee comprised of the offices of Chairman, Secretary, Treasurer, and up to two other members.
5.1 Committee members including officers will be elected annually at the Annual General Meeting.
5.2 All officers will retire each year but will be eligible for re-appointment.
5.3 The Committee will have the power to co-opt additional members from time to time for specific purposes. Such co-opted members shall be non-voting.
6. The Committee will meet as required, but at least once per year.
6.1 The quorum will be three members.
7. Applications for membership of the Club will be received and normally accepted by the Secretary, who will maintain a register of members.
7.1 Application for membership includes authorisation for the Committee to hold personal data on computer media.
7.2 Members will have the right to examine a copy of the record held and may limit the use of personal information to administration purposes only if they so choose.
8. Members will pay a subscription on election and thereafter annually on the 1st October. Options may be made available to pay subscriptions for periods greater than one year including life membership. Subscription charges will be determined at Annual General Meetings of the Club.
8.1 Reminders will be broadcast for any subscriptions outstanding at the 1 October to all members signed up on email. Individual reminders will be issued to non-email members.
8.2 Membership will be assumed to have lapsed for any member whose subscription is still outstanding at 31 October. Any lapsed member who returns to the Club between the 1 November and 30 November of the year in which their membership lapsed will be required to pay the full year’s subscription.
8.3 Honorary Life Members, elected at the Annual General Meeting of the Club, will pay no obligatory subscriptions.
9. A member intending to withdraw from the Club shall give notice in writing to the Secretary, and membership terminates on the date of that notice unless the member is financially indebted to the Club, in which case the Committee may withhold acceptance of the resignation until the liability is discharged.
10. The Committee shall have the discretionary power to vet applications for membership and to expel members who are deemed to have acted or behaved in a manner so as to bring the Club into disrepute.
11. General Meetings
11.1 The Annual General Meeting (AGM) of the Club will be held once in each year, within three months from the close of the financial year end of the Club, which is currently 30 September. Items for the agenda should be received at least eight weeks before the AGM.
The Annual General Meeting will conduct the following business:-
(a) Acceptance of reports from the outgoing Committee.
(b) Election of Committee.
(c) Determination of Subscription Charges.
(d) Amendments to the Constitution of the Club.
(e) Motions. Limited to motions notified in writing to all members at least 21 days before the General Meeting, and amendments to such motions.
(f) Any other business.
11.2 Members will be able to call for an Extraordinary General Meeting (EGM) of the Club should the need arise, but due to the costs and time involved any such request must be in writing, clearly stating the nature of the business to be discussed and supported by signatures of at least 25% of the membership of the Club. At an EGM no business shall be transacted other than that for which it was called.
11.3 Members may vote by post or email. Motions will be passed by a simple majority of members voting, with the exception of a motion to permanently disband the Club which will require a two thirds majority.
11.4 No proxy votes will be allowed at General Meetings.
11.5 Twenty one days notice of all General Meetings will be given to all paid up members.
11.6 Ten members shall be required to form a quorum at a General Meeting.
12. The Club shall be deemed as non-profit making and as such any surplus income or gains shall be reinvested into the Club. Surpluses or assets cannot be distributed to Club members or third parties.
12.1 In the event that the Club is permanently disbanded by over two thirds majority decision at a General Meeting of the members, then that meeting shall nominate a properly registered charity to receive any surplus of the Club’s funds, including proceeds from the disposal of Club assets.
13. Definition of races to count towards Club membership:-
Only races should be included. Training runs should not be included, whatever the distance run. Distance runs of a "non-competitive" nature, often undertaken for charitable purposes by one or two runners, should not be included.
Race definition: An official event open to all applicants (occasionally subject to entry limits or qualification restrictions), advertised beforehand in running press, on the web, by leaflets at other races or some similar manner. Normally, but not always, competitive. Normally at least 3 participants. Normally results available.
The runner must have completed the whole race entered and have run (jogged, walked) the whole course (unless misdirected by the organisers) for the race to count. For example, dropping out at the marathon distance in an ultra race can not be counted unless this was advertised beforehand as part of the race rules. The declared race distance counts (the runner is not penalised if the race distance appears to be short). However, a runner should not count a race he knows in advance to be short.
If a runner finishes a race outside a stated time limit the race should not count unless the race director is flexible in his interpretation of the rules and the runner is given a medal/certificate and/or appears in the result list.
Marathons: Races where the distance measured and stated by organisers is 26m 385y (26.2 miles) / 42.195 km (42.2 kilometres) on the road or, for trail marathons, accepting that exact measurement is not possible, rounded down i.e. 26m or 42km. Races less than marathon distance should not be included e.g. 25m or 40km.
Ultra Marathons: Road or trail races of distance longer than marathon.
Stage Races: Races over several days with a set distance each day. One of the stages must be of marathon distance or longer for the race to count. If two or more stages are of marathon distance or longer and results are published for each stage, then each such stage may be counted separately.
13.1 If there is a dispute as to whether an event should count towards Club membership and statistics the Committee of the Club will arbitrate. The decision of the Committee is final.
The 100 Marathon Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: DATE: Roger Biggs - 05Dec04
Name: Club Chairman
SIGNED: DATE: Peter Graham - 05Dec04
Name: Club Secretary
100 Marathon Club c/o 2 Trinity Court, Trinity Road, London N2 8JH
V 1.0 5.12.04